IT recruitment : personal data privacy policy

Introduction: 
  
UCB and its family of companies are committed to maintaining the highest level of privacy regarding the personal information we collect, use, maintain, and disclose. 
  
This Privacy Notice describes how we handle and protect your Personal Data in connection with UCB’s recruiting process, to help you understand who we are, what Personal Data we collect about you, why we collect, what we do with it, and what are your rights. 
  
Data Controller: 
  
UCB SA, a company incorporated under the laws of Belgium, having its address at Allée de la Recherche 60, B-1070 Brussels, and its Affiliates, will be the responsible data controller for your Personal Data and will process it in conformity with applicable data privacy laws. 
  
How do we use your Personal Data? 
  
Your data will be processed on our behalf by our selected services providers and may be transferred via secured internet systems, and in accordance with the present policy and applicable data privacy laws, to any UCB affiliated company worldwide, for staffing vacancies suitable to your profile. Our use of your Personal Data in accordance with this privacy notice may therefore involve the transfer of your Personal Data to our third party service providers or to UCB affiliated companies in other countries outside the European Economic Area, including in countries offering a lower level of protection. 
  
What types of Personal Data do we collect about you? 
  
We will use and process the following categories of Personal Data related to you: 
  
• first and last name 
• contact details: e-mail; mobile/phone number; social media details 
  
Your Personal Data will be used for: 
• recruitment, staffing and employment purposes 
• informing you of future job opportunities 
  
Update of your Personal Data: 
 Unless you ask to remove it earlier, your Personal Data will be stored in our recruitment systems for no longer than two years, extended to five years in case you have been invited to an interview by UCB.   Should your application be successful, your Personal Data shall be processed for and included in your employment file.  
  
Legal basis to use your data:  
  
In order to be able to process your Data, we may rely on different legal bases, including : 
 · Your consent. You may withdraw your consent at any time. You can do so through UCB Career Section, or by contacting your contact person at UCB, or by sending an email @ dataprivacy@ucb.com.    
 · The necessity to pursue our legitimate interests, to administer and generally conduct business within UCB.  
  
Enquiries and Complaints:  
  
You may request access to the Personal Data that UCB holds about you. UCB also offer you the opportunity to edit and update certain Personal Data which you have provided to us, through the UCB Career Section.  
  
If you require a copy of your Personal Data, or if you would like to update or correct it, or if you have any inquiries or would like to submit written complaints about UCB’s privacy practices, please send a written request including your name, and contact information (e.g. telephone, email address, mailing address) to us at:  
  
Head of Data Privacy, UCB S.A., Allée de la recherche 60, B – 1070 Brussels, Email Address: dataprivacy@ucb.com  
  
If you are unsatisfied with the reply received, you may then refer your complaint to the supervisory authority in your jurisdiction.